Should I Use Office 365 or G Suite?

Should I Use Office 365 or G Suite?

The office productivity suite you choose has one of the biggest impacts on your team when it comes to your technology infrastructure. It’s the platform that they’re going to be accessing the most for everything from creating a document or spreadsheet to sharing documents inside and outside the organization.

The tools that today’s offices choose are mainly cloud-based, which enable collaboration, anywhere access, and multi-device functionality. A major cloud migration has been happening in Westminster, CO businesses as well as those throughout the rest of the world. 

In 2020, 83% of enterprise workloads will be in the cloud, and small businesses have been adopting it just as quickly.

When implementing cloud-based productivity tools, the two major platforms that offices typically choose from are Office 365 by Microsoft and G Suite by Google.

Both office app packages offer all the basics for document creation and management, plus additional team collaboration tools. But, between the two, which is the better option for you?

We’ll go through the features and pricing of both tools along with the pros and cons that should help make the choice a little easier for you. 

Office 365 vs G Suite

Choosing the platform that your office is going to base their main operations on is a big decision. There are several factors to consider when choosing between G Suite and Office 365.

Some of the things you’ll want to take a look at are:

  • Ease of use
  • Compatibility with other programs
  • Cost
  • Features
  • Online and offline capabilities
  • Tools that your customers may use

Both G Suite and Office 365 are solid cloud platforms with a good reputation, and both have been battling it out the last several years for market share. While each provide similar tools, there are distinctions between them that may make one better for a particular type of business user than another.

Pricing and Plans

One of the first considerations in choosing an office suite is the price you’re going to pay for users. Here are the plan comparisons for G Suite and Office 365.

G Suite Pricing

  • Basic: $6/user/month
    • 30GB storage space
    • Does not include certain security features
  • Business: $12/user/month
    • Unlimited storage space for 5+ users (1TB per user under 5)
    • Vault for data archiving/retention
    • Does not include certain advanced administration features
  • Enterprise: $25/user/month
    • Unlimited storage space for 5+ users (1TB per user under 5)
    • Gmail integrated with third-party archiving tools
    • Cloud Identity Premium for user/device management

Office 365 Pricing

  • Business: $8.25/user/month
    • 1TB storage space per user
    • Does not include additional team collaboration tools
  • Business Premium: $12.50/user/month
    • 1TB storage space per user
    • Team sites and other team collaboration tools
    • Does not include certain advanced administration features
  • E3: $20/user/month
    • Unlimited storage space 
    • Live events meeting hosting for up to 10,000 people
    • More control over certain security and data retention features

There is not a large difference in pricing between the two platforms, but if you think you’d need more than 30GB storage, the lower tier Office 365 option may be worth the extra $2.25 if you’re comparing the lowest cost packages.

Document Handling

Both Office 365 and Drive come with a similar suite of tools for creating and storing documents, spreadsheets, and presentations. Office 365 has the edge for better compatibility with other offices (customers, vendors, etc.) if you need to send a document, because most people instantly recognize and can open Microsoft Office documents and no conversion is needed.

For sharing a cloud document for collaboration, such as a marketing KPI spreadsheet that you need to share with a marketing consultant, G Suite offers a very fluid online file sharing interface that’s slightly easier to work with.

If you need to work offline, then Office 365 is going to be the easiest platform to use. It’s considered a cloud hybrid, meaning that you still download the software onto your computer, and it syncs to the cloud. You can also use Office Online and access Word, Excel, etc. in an online interface.

While G Suite does have the capability of working on files offline, it’s not as intuitive as Office 365.

Here are the common document tools that each platform offers:

  • Word Processing
    • Office 365: Word
    • G Suite: Docs
  • Spreadsheets:
    • Office 365: Excel
    • G Suite: Sheets
  • Presentations:
    • Office 365: PowerPoint
    • G Suite: Slides
  • Email/Calendar:
    • Office 365: Outlook
    • G Suite: Gmail
  • Cloud Notes
    • Office 365: OneNote
    • G Suite: Keep
  • File Storage:
    • Office 365: OneDrive
    • G Suite: Drive

Team Collaboration & Additional Tools

When your team is connected, they can work more efficiently and have better communication. Both G Suite and Teams have tools that foster team collaboration.

Microsoft Teams edges out G Suite’s Currents in the organizational department. It’s more structured for team chat, video, and audio chatting and has a tabs feature that allows it to be used as a launchpad for your entire workflow. 

Currents on the other hand, has a cleaner, less cluttered interface and gives more of a social media vibe, which could mean quicker user adoption.

These are the collaborative and additional tools with each office suite:

  • G Suite:
    • Currents
    • Hangouts
    • Forms
    • Sites
    • Apps Script (automation)
  • Office 365:
    • Teams
    • Skype for Business
    • SharePoint
    • Exchange
    • Publisher (PC only)
    • Access (PC only)

Migrate to the Cloud with Confidence!

B-Comp Services offers expert cloud migration and configuration services to ensure your office has a smooth experience and is set up to use your cloud apps to their fullest capabilities. 

Contact us for a free consultation today at 303-282-4934 or through our contact form.